Accounting manager (Part-time)

for Local Food/Farm Marketing Agency

Fully remote W2 position, 4-10 hours/week

401k + 4% match, PTO, 4 day workweek

Posted 1/17/25

Only applications received through the application below will be considered. We read all applications carefully and we look forward to reading yours!

This position has been closed, and all applicants will be notified by 2/15/25. If you don’t see an email from us, please check your spam folder.

Not sure if one of current our openings is a fit? Tell us about yourself!

Responsibilities

Grapevine is a small marketing agency serving farms and local food initiatives. This new role (4-10 hours/week) will manage company accounting, taking over these responsibilities from the founder. Responsibilities will include:

Generate accurate client invoices; support and collaborate with team as needed to do so
Manage accounts receivable and send late notices on the rare occasions they’re needed
Manage and audit retainer accounts and related invoicing
Field client questions about invoices, and answer directly or pass on to teammate as appropriate
Carefully manage accounts payable and related record-keeping, including mapping expenses to projects in project management system
Code transactions in Xero
Manage monthly and quarterly business reporting (Xero, project management system, Looker Studio, Google Sheets)
Pull other data and generate reports as needed (e.g. to support business planning needs, support tax accountant, support annual stats presentation for team, etc.)
Manage client/partner/project reporting; reconcile contracts and invoices; support and collaborate with team as needed to do so
Collaborate with Founder and Strategy Director on financial planning
Manage state registrations, entity reports, other state reporting, 1099s
Manage accounting processes and documentation
Take an active role in continuous improvement of processes and systems
We’re a small team and each of us wears many hats, so we may ask for help with some administrative and other needs here and there

Depending on the interest and experience this person has, responsibilities could also include basic HR needs: assist with job postings, manage some applicant correspondence, set up new teammates in Gusto, lead any changes to benefits, draft meaningful team surveys, manage teammate handbook and policies.

There could be an opportunity to expand the role to other areas, including business strategy and operations — and increase hours and pay accordingly.

The job title is open to negotiation.

Qualifications

The ideal candidate is sharp, enthusiastic, highly analytical, and self-sufficient. Essential qualifications include:

3 years professional accounting experience
Deep experience in Xero or Quickbooks
Understanding of retainer accounts
Professional experience preparing and analyzing standard financial reports
Skilled at Google Sheets, including complex formulas, charts, pivot tables
Strong ambition, enthusiasm, and client service mindset
Commitment to efficiency and continuous improvement

Bonus qualifications (not required) could include experience in Looker Studio, Gusto, our project management tool, or HR in general. We’re a small company, so we seek out team members with diverse skill sets. We’d love to hear about what other unique skills you would bring to this position! (Meet our team.)

Because Grapevine team members can work from anywhere, they need reliable high-speed wifi; a workspace and schedule that enable blocks of uninterrupted time to focus on work; the drive to be productive on their own; and a professional background view for client video conferencing.

Compensation & Benefits

Pay:

This fully remote W2 position pays $35/hour, assuming all qualifications above are met and skills are demonstrated via hourly-paid trial assignment. We’re open to negotiating a higher rate if you bring additional experience to the table that would generate additional value based on our current needs.

Benefits for part-time teammates:

401k + 4% match
PTO
very flexible unpaid time off policy
paid training

Work-life balance & 4-day workweek:

Unlike salaried positions, you’re paid for every hour you work. We all work remotely, and our official work week is 4 days, Monday - Thursday, with the understanding some of us may need to work 2 - 6 Fridays per year as needed. (At 4-10 hours per week, you would also be welcome to set your schedule at as few as 2 days/week if you choose.)

What’s it like?

Check out insights from our team about what it’s like to work at Grapevine.

Opportunities for Growth

We want to create opportunities for fulfilling work and ongoing growth for every teammate. We’re always interested to hear what ideas you have for your role to expand or evolve as you grow professionally.

We plan to fill new leadership roles (Marketing Team Director, Web Team Director, Strategy/Operations Director) from internal candidates in 2025 and 2026.

About Working at Grapevine Local Food Marketing

We are:

Inclusive & anti-racist
Listeners, creators, & collaborators
Joyful in our work
Committed to helping small farms grow
Super productive

We’ve served over 100 clients since our launch in 2016 with a strong record of referrals and client testimonials.

It is our sincere intention to make Grapevine a triumphant enterprise for everyone involved.

We want our clients to get a good value for what they pay for our services — so it's well worth their investment and their business grows as a direct result of working with us.
We want every teammate to feel like they're paid a fair rate that recognizes their value and rewards their unique contributions to the company.
We want work-life balance to be the default. Each of us has different needs for day-to-day schedule and ideal weekly hours worked.
We want to achieve an enjoyable work environment for every teammate — one in which people look forward to starting work each day, really love what they do, and enjoy their coworkers.
We want to create opportunities for fulfilling work, ongoing growth, and role evolution for every teammate.

We believe achieving these goals requires a balance of several factors: prices we charge clients; rates we pay teammates; creative ideas that add to the overall value; purposeful internal structure and processes; clear, ego-free internal communications; a high level of productivity for every teammate; and an approach that empowers every teammate to take the lead in owning projects and driving the company forward.

Remote work is a benefit for many of us, but it can also be a challenge. We’re always working on this challenge! Solutions that are currently in place include 1:1 calls for all new teammates to get to know current teammates; regular 1:1 calls; collaboration via project management system, IM, and impromptu video calls; paid social calls and group activities; and an emphasis on open communication.

Grapevine has won several GD USA American Graphic Design Awards and has partnerships/consultant affiliations with Klaviyo, Squarespace, Square Online, Shopify, Drip, Local Food Marketplace, and GrazeCart. We are members of APPPA, NAFSN, National Young Farmers Coalition, and Slow Food USA.

We can’t wait to read your application!

We celebrate diversity and strive for an inclusive work environment. All qualified people are strongly encouraged to apply.

Only applications received via the form linked below will be considered. If you see the form, that means we’re still taking applications!